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Careers@NAB

HOME BENEFITS LIFE-WORK BALANCE CURRENT OPENINGS

Production Coordinator

Department: Conventions and Business Operations
Reports To: Senior Director, Convention Marketing
Employment Type: Non-exempt
Classification: Full-time
Education Level: Some college
Years of Experience: 0-3 years
Travel Requirements: n/a

DOWNLOAD A PDF OF THIS JOB DESCRIPTION

Position Summary

Responsible for supporting the convention department marketing communications and content development teams and programs designed to grow attendance, support exhibit sales and enhance customer experience.

Specific Duties and Responsibilities:

Support partner programs – assist with the documentation and fulfillment of agreements.

Secure and distribute creative assets to external vendors and partners.

Assist with the execution of direct mail and email campaigns.

Assist with production and fulfillment of printed show guides.

Perform updates to the websites and related portals.

Document and monitor department project schedule; assist with tracking.

Manage inventory of tracking codes and creative assets.

Request and manage speaker assets.

Coordinate shipments of promotional materials to and from NAB.

Coordinate in-house printing projects.

Manage inbound inquiries via email or phone and process requests for information in a timely manner.

Process invoices and track expenses.

Other duties as assigned by the Senior Director, Convention Marketing.

Core Competencies

Interpersonal Relationships/Interactions
Demonstrates a genuine interest and sensitivity in the thoughts, opinions, values and needs of co-workers and customers and views differences in these areas as both inevitable and acceptable. Avoids speaking, writing or doing other things that could be seen as disrespectful, exclusionary, discriminatory or offensive in nature. Deals with others in a professional manner. Recognizes and shows respect for the strengths and contributions of others. This is in clear contrast to behaviors that leave people feeling that their thoughts, opinions, values and needs are of little interest or are somehow inappropriate and unacceptable; a tendency to habitually say, write or do things that are disrespectful to individuals who are not present or who are otherwise unaware what has been communicated; and/or a strong tendency to notice and recognize missed expectations and failures.

Position-specific Competencies

Problem Solving
Takes a proactive approach to anticipating and preventing problems. Uses logic and methods to solve difficult problems resulting in effective solutions. Seeks a variety of resources and data as part of the problem solving process. The majority of the decision made result in correct and accurate results. Decides whether solving the problem should involve others. This differs from those who are not proactive, typically get surprised when problems occur, attempt to solve problems without the right mix of people involved, push too quickly for solutions or generate solutions that are not viable.

Job Knowledge
Possesses sufficient job skills and knowledge to perform the job in a competent manner. Is able to demonstrate skills and knowledge in day-to-day situations. Demonstrates a high level of dependability in all aspects of the job; an understanding of the link between one's own job responsibilities/performance and overall organizational goals. This is distinctly different from those individuals who lack sufficient job skills or knowledge to meet job requirements or who have the skills and knowledge, yet struggle to apply them to day-to-day situations on the job.

Organization Skills
Handles multiple assignments and priorities yet still fulfills all commitments. Readily accepts new responsibilities and adapts well to changes in procedures. Gives appropriate priorities to various work demands. Follows through on commitments. Values the time of others by: coming prepared to meetings, being on time, responding to emails and communications in a timely manner. This is quite different from those who struggle to stay focused when faced with multiple priorities; focus only on one or two job priorities while neglecting others; and/or hesitate, complain or refuse to accept new procedures or assignments.

Quality
Has established a track record of producing work that is highly accurate, demonstrates attention to detail and reflects well on the organization. Is personally committed to high quality work and encourages others to have similar standards. This differs from those who cannot be relied upon to produce high quality work, pay little attention to detail, show little pride in a job well done and/or set a poor example for co-workers or direct reports.

Problem Solving
Takes a proactive approach to anticipating and preventing problems. Uses logic and methods to solve difficult problems resulting in effective solutions. Seeks a variety of resources and data as part of the problem solving process. The majority of the decision made result in correct and accurate results. Decides whether solving the problem should involve others. This differs from those who are not proactive, typically get surprised when problems occur, attempt to solve problems without the right mix of people involved, push too quickly for solutions or generate solutions that are not viable.

Communication
Communicates effectively and appropriately. Uses good judgment as to what to communicate to whom and to when as well as the best way to get that accomplished (written, verbal). Speaks in a clear and credible manner, selecting the right tone for the situation and audience. Provides appropriate feedback when needed. Listens to others and allows them to make their point. This is quite different than those who tend to select the wrong means of communicating, or who communicate information to inappropriate people. It also contrasts with those whose messages are not clear or lack credibility, as well as those who demonstrate poor listening skills and are unreceptive to feedback.

Internal/External Relations

Works with outside vendors, attendees/exhibitors, promotional and education partners.

Additional Requirements

Comfortable in a fast-paced, busy environment driven by deadlines.

Strong interpersonal skills; a pro-active, energetic, self-confident individual with a positive attitude and high degree of integrity.

Proficient in MS Office Suite products (Word, Outlook, Excel) or similar type of products in a Windows environment.

 

Please email your cover letter with salary range and resume (PDF documents only) to HR@nab.org. You may fax it to (202) 775-2983 if you prefer. Please include the title of the position that you are applying to in the subject line of your email or fax cover sheet. Incomplete applications may not be considered. We require all applicants to provide cover letters and resumes in portable document format (PDF). Microsoft Word documents will not be opened or reviewed.

The National Association of Broadcasters is a trade association that advocates on behalf of free, local radio and television stations and also broadcast networks before Congress, the Federal Communications Commission and the Courts.

NAB is an equal opportunity employer.