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Careers@NAB

HOME BENEFITS LIFE-WORK BALANCE CURRENT OPENINGS

Accounts Payable Coordinator

Department: Finance
Reports To: Accounts Payable Supervisor
Employment Type: Non-exempt
Classification: Full-time
Education Level: n/a
Years of Experience: 0-3 years
Travel Requirements: n/a

DOWNLOAD A PDF OF THIS JOB DESCRIPTION

Position Summary

Responsible for the timely and accurate processing of vendor invoices and expense reports to ensure accuracy, completeness and compliance with NAB invoice payment and expense reimbursement policies.

Specific Duties and Responsibilities:

A/P SUB-SYSTEMS:
Use of Ariett Invoice and Concur Expense Report systems.
Review invoices and expense reports daily for authenticity, accuracy, approvals and verify coding to the approved budget.
Research and investigate invoice/vendor problems.
Ensure expense reports are submitted according to NAB travel and expense reimbursement policy.

CHECK RUNS/GREAT PLAINS:
Prepare check run and print checks.
Transmit checks information to bank (online process).
Prepare checks for mailing.
Data entry of invoices into accounting system as needed.
Process and transmit ACH payments and files.
Run A/P reports.

ARIETT AND CONCUR TRAINING:
Perform one-on-one training for new hires and assist employees throughout the year on refresh training as needed.

VENDOR/STAFF RELATIONS:
Answer questions related to A/P and interface with vendors.

GENERAL LEDGER:
Prepare journal entries and supplemental schedules as required for assigned balance sheet and income statement accounts.

ADMINISTRATIVE:
Answer phones and interface with staff and vendors.

ANNUALLY:
Prepare 1099s for NAB and affiliated organizations.
Prepare work papers for audit.
Assist as needed in budget preparation.
Assist as needed in preparation of Form 990.

OTHER ASSIGNMENTS:
Prepare monthly D.C. sales tax report.
Reconcile Visa card charges
Serve as back-up for corporate card program coordinator.

WIRES:
Prepare manual sheets for approval.
Key info into Treasury Management System.

Core Competencies

Interpersonal Relationships/Interactions
Demonstrates a genuine interest and sensitivity in the thoughts, opinions, values and needs of co-workers and customers and views differences in these areas as both inevitable and acceptable. Avoids speaking, writing or doing other things that could be seen as disrespectful, exclusionary, discriminatory or offensive in nature. Deals with others in a professional manner. Recognizes and shows respect for the strengths and contributions of others. This is in clear contrast to behaviors that leave people feeling that their thoughts, opinions, values and needs are of little interest or are somehow inappropriate and unacceptable; a tendency to habitually say, write or do things that are disrespectful to individuals who are not present or who are otherwise unaware what has been communicated; and/or a strong tendency to notice and recognize missed expectations and failures.

Position-specific Competencies

Problem Solving
Takes a proactive approach to anticipating and preventing problems. Uses logic and methods to solve difficult problems resulting in effective solutions. Seeks a variety of resources and data as part of the problem solving process. The majority of the decision made result in correct and accurate results. Decides whether solving the problem should involve others. This differs from those who are not proactive, typically get surprised when problems occur, attempt to solve problems without the right mix of people involved, push too quickly for solutions or generate solutions that are not viable.

Communication
Communicates effectively and appropriately. Uses good judgment as to what to communicate to whom and to when as well as the best way to get that accomplished (written, verbal). Speaks in a clear and credible manner, selecting the right tone for the situation and audience. Provides appropriate feedback when needed. Listens to others and allows them to make their point. This is quite different than those who tend to select the wrong means of communicating, or who communicate information to inappropriate people. It also contrasts with those whose messages are not clear or lack credibility, as well as those who demonstrate poor listening skills and are unreceptive to feedback.

Quality
Has established a track record of producing work that is highly accurate, demonstrates attention to detail and reflects well on the organization. Is personally committed to high quality work and encourages others to have similar standards. This differs from those who cannot be relied upon to produce high quality work, pay little attention to detail, show little pride in a job well done and/or set a poor example for co-workers or direct reports.

Organization Skills
Handles multiple assignments and priorities yet still fulfills all commitments. Readily accepts new responsibilities and adapts well to changes in procedures. Gives appropriate priorities to various work demands. Follows through on commitments. Values the time of others by: coming prepared to meetings, being on time, responding to emails and communications in a timely manner. This is quite different from those who struggle to stay focused when faced with multiple priorities; focus only on one or two job priorities while neglecting others; and/or hesitate, complain or refuse to accept new procedures or assignments.

Job Knowledge
Possesses sufficient job skills and knowledge to perform the job in a competent manner. Is able to demonstrate skills and knowledge in day-to-day situations. Demonstrates a high level of dependability in all aspects of the job; an understanding of the link between one's own job responsibilities/performance and overall organizational goals. This is distinctly different from those individuals who lack sufficient job skills or knowledge to meet job requirements or who have the skills and knowledge, yet struggle to apply them to day-to-day situations on the job.

Customer Focus
Personally demonstrates that external or internal customers are a high priority. Identifies customer needs and expectations and responds to them in a timely and effective manner. Anticipates and prevents delays or other things that can adversely affect the customer. Consistently acts with the customers in mind. Establishes and maintains effective relationships with customers and gains their trust and respect. Keeps customers informed about the status of pending actions. This is in sharp contrast to behavior patterns that tend to disappoint customers, leave them feeling forgotten and unimportant or that otherwise result in unmet needs or expectations.

Technical Skills
Possesses the technical skills and knowledge required to perform essential tasks in an efficient and effective manner. Maintains current understanding of technical processes/equipment, uses technology to increase performance/productivity. Looks for opportunities to increase job knowledge. Takes advantage of new technology when available. Learns new tools quickly. Uses technology to enhance job performance. This is quite different than those individuals who lack technical skills or knowledge and/or have failed to demonstrate a willingness and ability to train others to perform well in technical assignments.

Internal/External Relations

Internal Relations
Maintains effective relationships with NAB staff.

External Relations
Maintains effective relationships with vendors and other external partners.

Additional Requirements

Automated accounting software experience. Proficient with Microsoft Office products. Ability to meet daily deadlines and work in a fast paced office environment. Detail oriented.

Ability to ensure continual innovation in process is essential.

Judgment – the individual displays willingness to make decisions, exhibits sound and accurate judgment and makes timely decisions.

Must be familiar with D.C. sales tax rules.

 

Please email your cover letter with salary range and resume (PDF documents only) to HR@nab.org. You may fax it to (202) 775-2983 if you prefer. Please include the title of the position that you are applying to in the subject line of your email or fax cover sheet. Incomplete applications may not be considered. We require all applicants to provide cover letters and resumes in portable document format (PDF). Microsoft Word documents will not be opened or reviewed.

The National Association of Broadcasters is a trade association that advocates on behalf of free, local radio and television stations and also broadcast networks before Congress, the Federal Communications Commission and the Courts.

NAB is an equal opportunity employer.